TOEFL Write an Email Practice 004Request to change housing assignment

TOEFL Write an Email Practice #004 - Request to change housing assignment

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Situation

You recently applied for university housing for next semester. However, you received an accommodation assignment* that does not meet your needs. You were placed in a room far from campus facilities, and the location creates difficulties because you have early morning classes and spend most of your time in the library. You want to request a different housing arrangement.

*Tutor’s notes: This “assignment” refers to the room that has been assigned to you. It is not related to an assignment in the sense of homework or coursework.

Recipient: Dr. Vien, Housing Director

Subject: Request to change housing assignment

Write an email. In your email, do the following:

1Explain the problems with your current housing assignment.
2Describe why another accommodation option would better support your academic schedule.
3Request a room change or ask about available alternatives.

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View sample high-level response

To: Dr. Vien, Housing Director Subject: Request to change housing assignment Dear Dr. Vien, I hope you are doing well. I am writing regarding my housing assignment for next semester. I recently received my accommodation details, but I am concerned that the assigned location may create difficulties with my academic schedule. The building is quite far from the main campus facilities, including the library and my department classrooms. Because I have several early morning classes and often study in the library after lectures, the distance may make it challenging to manage my daily schedule efficiently. I understand that housing availability can be limited, but I believe a room closer to campus would allow me to focus more effectively on my studies. Would it be possible to review my housing assignment and consider moving me to another available accommodation option? If no rooms are currently available, I would appreciate being placed on a waiting list or learning about any alternatives. Thank you very much for considering my request. I appreciate your assistance and look forward to your response. Sincerely, V. N.